UPCOMING RACE DAYS

TERMS AND CONDITIONS OF ENTRY

TICKETING

Tickets are sold subject to the following terms and conditions:

  • No refund or exchange on any ticket except as set out in the following condition.

  • Should a race meeting be cancelled or rescheduled prior to commencement of the meeting, ticket holders may either:

a. request a ticket exchange for an equivalent meeting by returning the tickets to Hawkesbury Race Club Ltd within two business days of the cancelled or rescheduled meeting and HRC will, if possible, provide the exchanged tickets (However, cannot guarantee this). An equivalent meeting means, for example, for a cancelled or rescheduled feature race meeting, another feature race meeting, and for a standard race meeting, another race meeting, in both cases during the same year; or

b. return the tickets to Hawkesbury Race Club within 14 days of the cancelled meeting to obtain a refund of the price paid for the tickets (excluding any booking charges).

  • Hawkesbury Race Club Ltd reserves the right to cancel, reschedule and/or vary advertised race meetings and races at any time.

  • Tickets may not be resold or offered for resale at a premium (including via on-line auction sites) or, without the written permission of Hawkesbury Race Club Ltd, used for commercial, advertising or promotional purposes in connection with other goods or services. Breach of this condition may result in cancellation of the ticket and refusal of entry to the ticket holder.

 

COVID-19

  • In response to the Covid-19 pandemic, Hawkesbury Race Club Ltd has introduced additional safety measures in an effort to ensure the health, safety and wellbeing of all persons in attendance at Hawkesbury Race Course Ltd.

  • Hawkesbury Race Club Ltd reserves the right to refuse entry to, or remove from HRC premises if they fail to comply with the additional measures.

  • All implemented measures are intended to minimise the risk of contracting COVID-19, However, this risk cannot be completely eliminated. Patrons enter HRC at their own risk.

  • Further official information and advice on COVID-19 and social distancing requirements is available at www.nsw.gov.au/covid-19.

  • Visitors are not permitted to attend HRC if they (and HRC reserves the right to  refuse entry on-course if it is aware of or suspects that any visitors):

a. are experiencing any flu-like symptoms (sore throat, runny nose, persistent cough, shortness of breath, fever);

b. have been in close contact with a person who has tested positive for COVID-19 (during the period of time in which the virus is contagious);

c. are awaiting the results of a test for COVID-19;

d. reside with anyone who is awaiting the results of a test for COVID-19; or

e. have returned from international travel and failed to observe the government requirement to quarantine for 14 days.

  • Visitors:

a. must provide HRC with their name and contact details and consent to HRC providing their name and contact details to the NSW Department of Health or any other third-party government department, as required to enable contact tracing procedures;

b. must leave the site immediately if they become unwell, after notifying a staff member;

c. must maintain good personal hygiene and adhere to social distancing requirements with respect to other visitors and HRC staff, in accordance with NSW Health guidelines; and

d. acknowledge the right of HRC to refuse entry or request departure of any visitor at any time and for any reason.

ENTRY

  • By purchasing tickets to attend a race meeting at Hawkesbury Race Club Ltd you are deemed to have accepted the terms and conditions of entry set out herein. Please note that additional restrictions apply to entry into particular areas on-course, and entry to these areas will not be granted unless patrons agree to those restrictions at the time of entry.

  • Visitors enter the racecourse at their own risk. HRC accepts no responsibility for injury to any person (including injury resulting in death), or damage to or loss of property of any visitor occurring on or about the premises.

  • HRC reserves the right to refuse entry to, or at any time remove from, the racecourse any person who, in the opinion of any HRC representative, is:

    1. behaving, or is in a group of persons behaving, in a manner which is causing or is likely to cause disruption, nuisance or offence to other patrons, harm to persons or horses, or damage to property;

    2. dressed inappropriately- Not adhering to dress code; or

    3. fails to comply with any of these conditions of entry to the racecourse.

  • Persons who are or appear to be intoxicated or under the influence of drugs upon arrival at the racecourse will be refused entry.

  • For the safety of all persons and animals on-course, the following are not permitted to be brought on premises at any time (Bag searches may be undertaken to ensure compliance with this condition):

    1. alcohol or illegal substances;

    2. knives, firearms or other items that could potentially be used as a weapon; or

    3. flares, fireworks, plastic horns, musical instruments, whistles, and other items which may have the potential to cause alarm and/or harm to animals or other patrons;

    4. any other item deemed by HRC to have the potential to disrupt the orderly conduct of the race meeting and/or cause a breach of HRC’s duty of care to all persons entering the racecourse

  • Patrons may not bring animals onto the racecourse (other than a companion animal in the company of a sight- or hearing-impaired person).

  • Patrons are not permitted to trespass onto the racetrack at any time and will be prosecuted if they do so

  • Patrons may be requested to provide proof of identity and/or age at any time.

 

LIQUOR ACT 2007

  • This venue has the right to refuse entry to any person, or to withdraw any person’s permission to remain on the premises at any time.

  • Under the Liquor Act 2007 alcohol must not be removed from the racecourse.

  • It is an offence to sell or supply to or obtain liquor on behalf of persons under the age of 18.

  • For the purpose of the definition of responsible adult, a person who is of or above the age of 18 years and who, in relation to a minor, belongs to one or more of the following classes of persons is, in relation to the minor, a responsible adult for the purposes of the Liquor Act 2007:

    1. a parent, step-parent or guardian of the minor,

    2. the minor’s spouse or any person who, although not legally married to the minor, ordinarily lives with the minor as the minor’s spouse on a permanent and domestic basis,

    3. a person who is, for the time being, in loco parentis to the minor.

Definition – in loco parentis The term “in loco parentis” describes a relationship similar to that of a parent to a child; specifically it refers to an individual who assumes parental status and responsibilities for another individual, usually a young person, without formally adopting that person. For example, legal guardians stand in loco parentis with respect to their wards.

 

MINORS

  • Persons under the age of 18 years of age are not permitted entry to the premises unless accompanied by their Legal Guardian or Loco Parentis.

    1. A parent, step-parent or guardian of the minor

    2. A person who is, for the time being, in loco parentis to the minor. this person must be 25 years of age or older and be able to verify to the satisfaction of HRC their relationship to the minor

  • Definition – In Loco Parentis the term “Loco Parentis” describes a relationship similar to that of a parent to a child; specifically, it refers to an individual who assumes parental status and responsibilities for another individual, usually a young person, without formally adopting that person.

CAR PARKS AND PERSONAL POSSESSIONS

  • Parking and leaving of vehicles in the car park at HRC is at the risk of the driver/Rider and passengers of the vehicle.

  • HRC accepts no liability for lost/stolen possessions. Whilst on premises, Patrons are responsible for their own property. 

GAMBLING AND WAGERING

  • It is an offence to transmit from this racecourse the betting odds being offered by bookmakers on any horse.

  • Patrons under the age of 18 are not permitted to gamble and if caught will be prosecuted.

 

RACING NSW

  • Patrons attending racecourses in NSW are subject to the Australian Rules of Racing (including the NSW local rules of racing) administered by Racing NSW.

 

PHOTOGRAPHY, FILMS AND RECORDINGS

  • By attending HRC each patron acknowledges that they may be photographed, filmed and/or recorded in any way and:

a.   consents to being photographed, filmed and/or recorded by or on behalf of HRC for advertising and promotional purposes without limitation; and

b.  If the patron is an owner of any horse present at the racecourse or whose image is displayed at the racecourse, consents to their horse/s being photographed, filmed and/or recorded by or on behalf of HRC and for HRC to use and reproduce such photographs, films and recordings (including the colours worn by the relevant jockeys) for advertising and promotional purposes;

c.  assigns any and all intellectual property rights they may have in any such photographs, films and recordings to HRC, and agrees that HRC and its successors and assigns will own all right, title and interest in such photographs, films and recordings and may exercise all intellectual property rights existing in or in relation to any such photographs, films and recordings throughout the world in perpetuity, free from any liens, claims, encumbrances or right of termination by the patron or anyone else; and

d.  waives absolutely and irrevocably any moral rights they may have in or in relation to any of the photographs, films and recordings referred to in this condition 22.

  • Patrons must not, unless authorised by HRC in writing and, if authorised, only on conditions determined by HRC, take any photographs or make any films, video, digital or sound recordings (including by way of any hand held communications device) within the racecourse for commercial purposes. No sale or distribution of goods or material.

  • Patrons must not:

a. attempt to sell or distribute any goods or advertising, promotional or political materials or similar to persons attending the racecourse; or

b. conduct any advertising, promotional or political campaign or activity or commercial marketing (including with others) anywhere at the racecourse, without the written consent of HRC.

BREACH OF CONDITIONS OF ENTRY

  • HRC reserves the right, without limitation, should you breach any of the conditions outlined above, or with reasonable cause are so directed:

a. be refused entry to the racecourse;

b. be evicted from the racecourse;

c. be required to surrender articles in your possession;

d. have your ticket confiscated or cancelled; and/or

e. be reported to an appropriate law enforcement body.

Patrons must adhere strictly to HRCs directions and signage prohibiting smoking in all smoke free areas of the racecourse as required by the Smoke Free Environment Act 2000(NSW) (Act). It is an offence under the Act to smoke in an area designated by the Act as a “smoke free area”. This policy applies to all HRC officers, management, and other employees, contractors, racing industry participants, visitors, and patrons and guests.

Get in touch on 4577 2263 or email us for more information.

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1 RACECOURSE ROAD
CLARENDON NSW 2756

PH: (02) 4577 2263
FAX: (02) 4577 6682

ADMIN@HAWKRACES.COM

COPYRIGHT © 2020 HAWKESBURY RACE CLUB. ALL RIGHTS RESERVED.